Microsoft Outlook


'Microsoft Outlook' Articles

Microsoft Outlook for Mac Redesign Bringing New Features and Performance Improvements

Microsoft has revealed its plans to bring a new design to its Outlook for Mac app along with several performance improvements (via The Verge). Account syncing optimizations are promised as Outlook will adopt the same cloud sync technology that's used in Outlook for iOS and Android, which should mean Office 365, Outlook.com, and Google accounts sync faster. Design-wise, users can expect a bundle of new features they may already be familiar with from using the web and mobile versions of Outlook. They include single line email views, a new mail compose interface, the ability to ignore emails, and collapsible panels in the main view. Regular users will also notice that the ribbon has gone from Outlook for Mac. Microsoft explained its removal to The Verge in the following terms: "Following the same design principles as the Office 365 user experience updates announced last year, the ribbon was updated in the new Outlook for Mac to be fully customizable. In Mac environment, we refer to it as a toolbar – at this time, there are no plans to announce updates to the ribbon elsewhere on Office for Mac." Meanwhile, Microsoft is integrating Microsoft Search into the Outlook search bar, which will now live at the top of the Outlook window and hopefully provide quicker and more relevant results. There's also a new My Day view being added to the calendar in the main mail screen. The new-look Outlook for Mac is available this week to beta testers in signed up to the Insider Fast builds. Simply toggle the "New Outlook" in the top right-hand corner of the app window.

Microsoft Releases 'Play My Emails' Text-to-Speech Feature for Cortana in the iOS Outlook App

Alongside a slate of announcements made this morning, Microsoft has launched a new text-to-speech feature for Cortana in the Outlook app for iOS devices. With this feature, called "Play My Emails," the Outlook app uses Cortana's natural language interactions and AI to read out your latest emails. Microsoft is aiming this feature at users who want to catch up on their inboxes while doing something else, like driving or working at their desks. Cortana starts by summarizing how many emails are new in the user's Focused Inbox in the last 24 hours, and if there have been any changes to their upcoming daily schedule, thanks to integration with Outlook's calendar. Cortana also uses Microsoft Graph to identity the sender of each email in relationship to the user, so it's easier to know the context of the message without looking at the screen. Because of these abilities and more, Microsoft said that Play My Emails is more than just a text-to-speech update, but a way to have a natural conversation with Cortana. Cortana synthesizes the information in the message header and meta data and marries it with the insights about you and information from apps and services that power Office 365. This provides a more meaningful and contextual readout. The Play My Emails experience is like having a conversation with your personal assistant. Play My Emails is launching today to customers in the United States for the Outlook app on iOS devices, and later it will launch on

PSA: Microsoft Outlook Breach Worse Than Expected, Hackers Could Read Emails of 6% of Affected Users

Microsoft has revealed that one of its support agent's credentials were compromised, enabling unauthorized parties to access information from a "limited subset" of users, including e-mail addresses, folder names, subject lines, and the names of recent recipients, between January 1 and March 28 of 2019. It gets worse, unfortunately. In a statement issued to The Verge, Microsoft said that the unauthorized parties had access to the actual content of roughly six percent of affected email accounts, as exposed by Motherboard. In an email to affected users shared by TechCrunch, Microsoft said it has now blocked this unauthorized access, disabled the passwords of compromised accounts, and increased detection and monitoring to further protect users. Microsoft recommends users change their passwords out of an abundance of caution. The breach affected a "limited subset" of Microsoft-managed email accounts, including Outlook, MSN, and Hotmail email addresses. No enterprise customers are believed to be affected, according to TechCrunch. Microsoft told affected users that it has no indication why the information was viewed or how it may have been used. The company has yet to reveal how it discovered the breach, how the support agent's credentials were compromised, or if the agent was a Microsoft employee, according to TechCrunch.

Highly Requested Dark Mode Comes to Outlook Web Mail Service

Microsoft today launched a much-requested dark mode for its Outlook.com web mail service. The company teased the new mode earlier this month, suggesting it would be reminiscent of last year's Halloween theme for Outlook. The new dark mode actually adopts shades of grey to generate panel contrast, providing a more polished look as a result. You can enable it from the Quick settings menu (the cog wheel icon in the upper right). Currently it only works with the default blue theme. The dark mode for Outlook.com is one of the most highly requested features for Microsoft's web mail service, according to listings on the Outlook.com feedback site, although there's still no word on whether a similar mode is coming to the mobile Outlook app. Last month, Microsoft launched a rebranded version of its Microsoft News app for iOS with a dark mode. Several other iOS apps have similar modes, including Twitter, YouTube, Reddit, and Twitch, while Apple's upcoming macOS Mojave also includes dark mode

Microsoft Announces New Features for Outlook on Mobile, Desktop, and Web

Microsoft is rolling out several new features for Outlook users this week and in the next couple of months. The announcement comes hot on the heels of Google's recently launched Gmail redesign, and promises changes to the company's Outlook desktop and mobile apps, as well as its webmail service. First up is new support for synced draft folders, which will allow Outlook users to draft a message on their mobile device and finish it on their desktop computer, or vice versa. Another addition is a new chat-like Quick Reply box at the bottom of the screen, for quickly responding to messages while keeping their content in view. Microsoft is also introducing a "Favorite people" feature to go with its existing support for identifying groups and email folders in Outlook. It's a lot like the way VIPs work in Apple Mail, but uses tags rather than stars. Elsewhere, the company is adding the ability to view Office 365 Group events in Outlook, as well as access to a group's OneNote Notebook. Events will be trackable in the group's contact card, while the Notebook access relies on the OneNote app being installed. Other business-focused features coming to the mobile app include the ability to add organization directories to your Outlook contact information, and proxy support for companies who choose to block direct access to the internet from mobile devices. Improvements to Outlook Calendar have also been announced, including bill pay reminders for Outlook.com that appear as calendar items if a bill is identified in a received email (similar to how travel reservations

Microsoft Stops Offering New Outlook.com Premium Subscriptions, Rolls Features Into Office 365

Microsoft today announced that its Outlook.com Premium feature, which offered features like an ad-free Outlook experience for $19.95 per year, is closed to new subscribers. Outlook.com Premium features are now being added to Office 365 Home and Office 365 Personal subscriptions. Today, we began rolling out new benefits for Office 365 Home and Office 365 Personal subscribers who use Outlook.com. These premium email features include an ad-free inbox, enhanced protection against malware and phishing, larger mailbox sizes, and premium customer support. In the coming months, we'll be introducing additional premium Outlook.com features to make personal email and calendar experiences for Office 365 subscribers more powerful, productive, and secure.Office 365 subscribers will now get the same ad-free experience that was available with Outlook Premium, eliminating banner ads and advertisements in the message list. More mailbox storage is also included, as is advanced security against email threats, including a feature for scanning attachments and checking incoming links. All Office 365 subscribers now get 50GB of mailbox storage, while free Outlook.com accounts will get 15GB of storage space. Microsoft says that in addition to 365 subscribers, all loyal Outlook.com users whose mailbox is 12GB or larger will be updated to 50GB. The premium Outlook features will be added to all 365 Home and Personal subscription accounts automatically for users that have @outlook.com, @hotmail.com, @live.com, and @msn.com accounts. Advanced email security features will not apply to

Microsoft Outlook for Mac Gaining 'Simplified' Redesign With UI Similar to iOS App

Microsoft has revealed a redesign coming to its Outlook apps for Mac and Windows platforms, which is described as aiming for a "simplified" user interface that falls in line with the Outlook app for iOS. The Verge detailed the new and less complex version of Outlook on desktop, which was first spotted by MSPowerUser. The Mac and Windows apps will feature a single-line ribbon that will be customizable so users can control which buttons are available, tailoring the email client to more easily accomplish their most common tasks. Clutter will be reduced with a smaller set of default commands, and the left navigation panel will include quicker access to folders across multiple accounts, visually similar to the switcher in Outlook on iOS. Images via The Verge Microsoft is said to have admitted that "MacBooks are popular amongst key influencers and decision makers," so the company decided to overhaul its email client "to win these users by delivering the best Outlook has to offer." Besides the design changes, Outlook for Mac will gain improvements to search and its calendar functions. Search will become faster and "more reliable," as well as be easier to access in the app's top right corner. For the calendar, users will see an overall improved interface that makes managing appointments less of a hassle. Microsoft hasn't yet detailed when the new Outlook will launch for Mac and Windows, but the company is said to be testing internal versions of the software for both platforms. Before the major update, a few minor additions will launch on Mac, including the ability

Microsoft Updates Outlook for iOS With Redesigned Navigation, Conversations and Search

Microsoft today announced some major changes to its Outlook app for the iPhone and the iPad, introducing a redesigned conversation experience, improved navigation, and smarter search features that are coming in the near future. The enhanced conversation design displays more of a conversation on a single screen, and there's clearer separation between each individual message. When opening a conversation to read more, Outlook will bring you to the first unread message, and there's a new quick reply feature that makes it easier to send an email without leaving the main conversation view. As for the navigation improvements, Microsoft has made it easier to switch between accounts and browse through their folders. The account and folder menu has been tweaked so you can swap accounts with a tap, and the Help and Settings buttons have been relocated to the sidebar to make them easier to access. In the near future, Microsoft plans to introduce an intelligent search feature (powered by Microsoft Graph) that will make it easier to find specific conversations. A search box will be added to the app's tab bar, so it'll be accessible from anywhere in the app, and People and Files will both be integrated into the search experience. Microsoft plans to provide proactive suggestions for content, and when searching for a name, your most frequent contacts will pop up first. The redesigned Outlook app is available today for all iOS users with Outlook.com and Gmail accounts. Support for Office 365 accounts will roll out "in the coming days." As for the search feature, Microsoft

Outlook for Mac 2016 Gaining Delivery Notifications, Send Later Option, and More

Microsoft today announced that it's implementing several new features in Outlook for Mac, all of which have been highly requested by its Office 365 subscribers. Timed emails, delivery notifications, email templates, and more are being added to the Mac software. With a new Send Later feature, Outlook for Mac users can draft an email and then schedule it to send at another time using the new drop-down Send Later button located next to the send button. The email is saved to Drafts and then sent automatically at the specified time. Alongside Send Later, there are now options to be notified when an email has been delivered and read by a recipient. Delivery receipts confirm that an email has been sent to the recipient's inbox, while a read receipt confirms that a message has been opened. Outlook for Mac users can also choose to decline to send read receipts. To make it quicker to send the same type of emails, messages can now be saved as templates, and emails can also be dragged and dropped to the calendar to make automatic calendar appointments. Microsoft is also improving the account setup experience through automatic detection of email account type (Exchange, IMAP, or POP) and automatic email account importing when you've previously signed into another Office app. The new account setup experience is available for all Mac users who are running Outlook version 15.34, while the delivery and read receipts, email templates, and calendar changes are available for all Office 365 subscribers running Outlook version 15.35. Office 365 users who are also Office Insider

Microsoft Invites Mac Users to Preview Google Calendar Support in Outlook 2016

Microsoft has begun inviting Mac users to try its new Google Calendar and Contacts support in Outlook 2016 by downloading and installing the application from its preview site. Up until now, many of Outlook's more advanced email features have only been available to users with an Outlook.com, Office 365 or Exchange email address. This week's global rollout means anyone with a Gmail account can take advantage of several of Outlook's advanced features, including Focused Inbox and richer experiences for travel reservations and package deliveries. Previously only available to Microsoft's Office Insider Fast Community, the new updates support all the core actions and enable anyone to add, delete, and edit events in a Google Calendar through Outlook for Mac. All changes update between the desktop software and Gmail or Outlook for iOS, ensuring everything is synced across devices. Anyone who wants to try Outlook for Mac with their Google Account and test drive the new updates should visit the Microsoft preview website and click the Download button. This will install the latest preview version of Outlook 2016 for Mac, which can be used until June 30, 2017. Outlook users signed up to Office 365 who want to test the features need to join the Insider Fast community, by opening Outlook, clicking Help > Check for Updates, and following these directions.

Amazon's Alexa Gets Expanded Calendar Support and Tap Speaker Hands-Free Mode

Amazon has silently updated its Alexa assistant to include Outlook.com calendar support, reports The Verge. Amazon's Echo family of connected smart speakers have always supported Google calendars, but now Outlook users can ask Alexa to add or review upcoming events in their schedule using voice commands like "What's on my calendar?" or "Add an event to my calendar." Outlook.com calendars can be added via the iOS Alexa app under Settings -> Calendar, which will activate the support on any connected Alexa-powered devices. Alexa still doesn't officially offer support for Apple Calendar, but a basic skill has recently been developed and made available on Github that allows the assistant to read upcoming events from the native Apple app. In related news, Amazon has added hands-free Alexa support to its Tap portable speakers via an over-the-air software update. Originally, Amazon Tap users wishing to activate Alexa had to press a physical button on the Bluetooth speakers, but the latest update means Alexa can now be invoked via voice alone. Amazon says that even with the hands-free function, Tap speakers should retain about eight hours of battery life, while the "listening" mode of the devices can be put to sleep with a press of the power button. Tap speakers now also support Amazon's "echo spatial perception", which enables the closest Alexa device to respond to commands when two or more are in

Microsoft to Kill Off Sunrise Calendar iOS App on August 31

Microsoft is set to merge its team of Sunrise Calendar app developers into its Outlook team, in a move that signals the end for the popular standalone calendar app (via The Verge). Sunrise Calendar was designed by former Foursquare engineers and won many fans for its ability to seamlessly integrate with various online services and incorporate social networking and event information from Google Calendar, Facebook, and LinkedIn. Microsoft acquired Sunrise in February 2015 in a deal rumored to be worth around $100 million. The company subsequently announced plans in November to merge Outlook and Sunrise into a single app. That plan appears have come into effect and Sunrise will be removed from the App Store in the "next few days", says Microsoft, with the app's online backend services to cease functioning altogether on August 31, 2016. Microsoft has gradually been introducing features to its Outlook email and calendar app, and recently added Facebook, Evernote, and Wunderlist support. Skype for Business and OneNote integration are expected to follow soon, while Touch ID support was added in March. Microsoft Outlook is available as a free download for iPhone and iPad on the App Store. [Direct Link]

Microsoft Updates iOS Outlook App With Security-Enhanced Touch ID Support

Microsoft recently updated the iOS version of its email client Outlook [Direct Link] with the ability for users to enable Touch ID when accessing the app. Outlook is the first of the major email apps on iOS -- including Gmail and Apple's own stock Mail app -- to support the fingerprint security features of Touch ID. To set up Touch ID in Outlook, navigate to the "Settings" tab within the app, and then toggle on "Require Touch ID." In addition to basic email features, Outlook provides a calendar feature and the ability to send and view documents via sharing apps like OneDrive and Dropbox, without having to actually leave the app. All of these features can now be guarded by Touch ID as well. You can now protect your inbox with Touch ID and get the privacy you deserve. Keep your messages away from prying eyes by requiring your fingerprint or device passcode in order to access your Outlook account. To enable Touch ID, take a look at the app Settings under Preferences. (iOS 9 users) Your inbox – and dare we say it, the world – is now at your fingertips. For anyone looking to switch to Outlook to try out the Touch ID enhancement, the Microsoft app does support other email services including Yahoo! Mail, iCloud, and Gmail. Other basic updates in version 2.2.2 of the app introduce profile photos of event attendees in agenda view and a shortcut in the day and 3-day view that lets users create a new event by simply tapping and holding. Microsoft Outlook is available for free from the App Store. [Direct Link

Office 2016 for Mac Updated With Full Screen Outlook and More

Microsoft has released an update for its Office 2016 for Mac suite that addresses multiple security vulnerabilities, fixes bugs and adds select new features across Word, Excel, PowerPoint, OneNote and Outlook. Version 15.8.0 allows Outlook to be used in full-screen mode for viewing multiple messages or invitations side by side. The update also makes it easier to find available Outlook conference rooms at your desired meeting time. In Word, PDF files can now be saved to flash drives. Meanwhile, Excel and PowerPoint have gained new selection panes to keep track of worksheet objects and slideshow objects respectively, and rearrange their placement and order. In OneNote, shapes can now be added to notebook pages and now support the built-in shapes gallery. OneNote, Excel and PowerPoint all received general bug fixes. The free update is available from Microsoft AutoUpdate within Office 2016 for Mac, or the Microsoft Download Center, and requires OS X Yosemite 10.10 or later and a valid Office 365

Microsoft Launches 'Outlook' App for Apple Watch

Microsoft this morning launched an official Apple Watch app for its email client Outlook, offering users of the service the ability to read emails and even respond to messages on their Apple Watch. Before today's app, Outlook users with an Apple Watch received basic notification messages on the wearable device with no real way for interactivity, but now notification pop-ups will show more of the email body and let users jump directly into the app from the Apple Watch's notification center. Once in the app, users will be able to read their emails and even respond thanks to a few quick reply messages and the ability to dictate their response in a speech-to-text option. The Outlook app also comes with its own glance for quick looks at new emails in an inbox and upcoming calendar appointments. The watch app is out now for users with the iOS app already installed, and should download instantly for those with the Apple Watch's automatic download feature turned on. Those interested who have yet to download the Microsoft Outlook iOS app from the App Store can do so for free [Direct Link].

Microsoft Launches Outlook for iOS with iCloud, Gmail, Yahoo Mail Support

Microsoft today launched its official Outlook app for iOS, which allows users to easily view and organize their email inbox, calendars, attachments, and more under one unified view. The app works with Microsoft's own Outlook.com and Office 365 services, while iCloud, Gmail, and Yahoo Mail are also compatible. Outlook for iOS also features quick gestures, as users can simply swipe to delete, archive or schedule messages. Now, with Outlook, you really can manage your work and personal email on your phone and tablet – as efficiently as you do on your computer. And, because we know that everyone has their own, unique way to manage email, Outlook offers customizable swipes and actions, so you can tailor the experience just the way you like it. Beyond email, the new Outlook app offers integrated calendaring that makes scheduling a meeting or sharing your schedule a single tap away. Outlook for iOS is the first app developed by Microsoft after its acquisition of email startup Accompli, which also previously developed an email client app for iOS and Android. Microsoft has stepped up its efforts in the realm of mobile productivity in the past year, bringing Office to iOS last March and launching updates that added printing capabilities and third-party fonts. Microsoft Outlook is a free app for iOS devices and can be downloaded through App Store. [Direct Link