Notes mac App IconOn Macs running macOS Catalina and later, Apple has fleshed out the features of the stock Notes app, enhanced the viewing and search functions, and made it easier than ever to generate, share, find, organize your notes.

In earlier versions of macOS, for example, users were limited to sharing individual notes in Apple's stock app, which could be frustrating for heavy note-takers.

Fortunately, there are new options to share entire folders of notes with friends or colleagues, including the ability to share your notes in a read-only capacity. Keep reading to learn how it's done.

  1. Launch the Notes app on your Mac.
  2. Hover your cursor over the folder of notes you wish to share and click the circle of three dots that appears.
    notes

  3. Select Add People… from the contextual menu.
    notes

  4. In the Add People dialog that appears, check that the Permission dropdown is set the way you want (allow invited people to either make changes to notes or view them only).
    notes

  5. Now choose how you’d like to invite people to share the folder. If you want to email or message them a link, click Share and another window will open with your share link ready – simply add the recipients you’d like to share it with, then click Send. If you’d rather copy the link to paste elsewhere or you want to AirDrop it to someone, you can add the recipients’ email addresses directly into the initial Add People dialog. Use the plus (+) button to add multiple recipients, then click Share to send the invite.

If you use an iPhone or iPad running iOS 13 and it’s signed into the same iCloud account, the sharing status of your folders and your chosen permissions will be automatically synced across your devices.

Popular Stories

dewey airtag

Report Highlights Danger of Using AirTags for Tracking Dogs

Monday January 30, 2023 1:45 pm PST by
AirTags may be a convenient way for tracking dogs that might get off leash or otherwise lost, but there are dangers associated with the practice, as outlined by a report from The Wall Street Journal. At 1.26 inches in diameter, AirTags are able to fit easily on a dog's collar, but that size also makes the tracking devices small enough to swallow, at least for a medium to large-sized dog, and ...
General iOS 16 Feature Yellow

Five New iOS Features Coming to Your iPhone Later This Year

Tuesday January 31, 2023 11:58 am PST by
Apple has previously announced several upcoming iOS features that are expected to be added to the iPhone this year. Some of the features could be introduced with iOS 16.4, which should enter beta testing soon, while others will arrive later in the year. Below, we have recapped five new iOS features that are expected to launch in 2023, such as an Apple Pay Later financing option for purchases ...
Apple Silicon Teal Feature

The Next Big Apple Silicon Device May Not Be a Mac or iPad

Wednesday February 1, 2023 3:57 am PST by
Apple's next device with an Apple silicon chip may not be a Mac or an iPad, but rather an advanced external display, according to recent reports. The display, which is rumored to arrive this year, is expected to sit somewhere between the $1,599 Studio Display and the $4,999 Pro Display XDR – but more exact information about the device's positioning and price point is as yet unknown. While ...
Multi Display CarPlay 1

Apple Launching All-New CarPlay Experience Later This Year With These 5 Features

Sunday January 29, 2023 10:15 am PST by
In June 2022, Apple previewed the next generation of CarPlay, promising deeper integration with vehicle functions like A/C and FM radio, support for multiple displays across the dashboard, personalization options, and more. Apple says the first vehicles with support for the next-generation CarPlay experience will be announced in late 2023, with committed automakers including Acura, Audi,...
MKBHD HomePod 2 White Ring Stain

New HomePod Can Still Stain Some Wooden Surfaces

Tuesday January 31, 2023 8:29 am PST by
When the original HomePod launched in 2018, it was discovered that the speaker can leave white rings on some wooden surfaces. Now, well-known YouTuber Marques Brownlee has confirmed that the issue persists to a lesser extent with the new HomePod. In a side-by-side test, he showed that the white second-generation HomePod left a white ring on the wooden surface that he placed the speaker on,...
HomePod 2 White and Midnight Feature Purple Blue

Apple Explains Why HomePod Was Released Again, Wi-Fi 4 Limitation, and More

Thursday February 2, 2023 7:57 am PST by
Apple's VP of hardware engineering Matthew Costello and product marketing employee Alice Chan recently spoke with Men's Journal and TechCrunch about the new second-generation HomePod in wide-ranging interviews about the smart speaker. Apple discontinued the original full-size HomePod in March 2021 after multiple reports indicated that sales of the speaker were lackluster, but Chan told Men's ...