Apple has made its stock Notes app a lot more useful in recent versions of iOS and iPadOS, adding several features that rival notes apps have offered for a while. One of these features is the ability to create checklists. Here's how it works.

When you create a checklist in Notes, each list item has a circular bullet next to it that can be marked as completed, which is convenient for checking off grocery lists, wish lists, to-do lists and so forth.

The steps below will help you get your first checklist up and running. But before you start, make sure that you set up Notes with iCloud or have your notes saved on your device. To set up Notes with ‌iCloud‌, go to Settings -> Notes -> Default Account, then select iCloud. To set up Notes on your device only, go to Settings -> Notes, then select "On My [device]" Account.

How to Create a Checklist in Notes

  1. Open the Notes app, then tap the Compose button in the bottom-right corner of the screen to create a new note.
  2. Enter a title for your note and tap return.
  3. Tap the Checklist button in the toolbar above the keyboard to start your list. Each time you tap return, a new item is added to the list.

  4. Tap the empty circle next to an item to mark it as complete.

That's all there is to it. If you want to create a list in an existing note, simply place the cursor where you want to start it, then tap the Checklist button.

How to Organize a Checklist

Once you've created a checklist, you can organize it in several ways. Here are a few of the things you can do:

  • Reorder items with drag and drop: Simply drag the item in the list to the place you want.
  • Swipe to indent items: Swipe right across a list item to indent it and left to reverse the indent.
  • Move checked items to the bottom automatically: Go to Settings -> Notes, tap Sort Checked Items, then tap Manually or Automatically.

How to Share a Checklist

  1. Open the Notes app.
  2. Go to the note with the list, then tap the Share button (the square with an arrow pointing out) in the top-right corner of the screen.
  3. Choose Collaborate to let others edit the note or just Send a Copy, then choose how you want to send your invitation.

Did you know that you can include hashtags in your notes which can help you organize them and find stored notes more easily? Check out our dedicated how-to article for all the details.

Popular Stories


iPhone SE 4 With Face ID Said to Be Priced Below $500

Monday May 20, 2024 3:43 am PDT by
Apple is targeting a sub-$500 starting price for its upcoming fourth-generation iPhone SE model despite a raft of rumored upgrades coming to the more affordable device. According to leaker Revegnus on X, the U.S. launch price of the fourth-generation iPhone SE will either remain at the same $429 starting price as the current model, or will see an increase of around 10%. Either way, Apple's...
iOS 17

Apple Releases iOS 17.5.1 With Fix for Reappearing Photos Bug

Monday May 20, 2024 10:11 am PDT by
Apple today released iOS 17.5.1 and iPadOS 17.5.1, minor updates to the iOS 17 and iPadOS 17 operating system updates that came out last September. The 17.5.1 updates come a week after the launch of iOS 17.5 and iPadOS 17.5. iOS 17.5.1 and iPadOS 17.5.1 can be downloaded on eligible iPhones and iPads over-the-air by going to Settings > General > Software Update. According to Apple's...
iPhone 16 Pro Max Generic Feature 2

5 Biggest Changes Rumored for iPhone 16 Pro Max

Tuesday May 21, 2024 7:29 am PDT by
Given Apple's rumored plan to add an all-new high-end tier to its iPhone 17 series in 2025, this could be the year for Apple to bring its boldest "Pro Max" model to the table — the kind of iPhone 16 upgrade that stands tall above its siblings, both figuratively and literally. If you have been holding out for the iPhone 16 Pro Max, here are five of the biggest changes rumored to be coming...
microsoft surface pro qualcomm

Microsoft Says New Surface Pro is Faster Than 15" M3 MacBook Air

Monday May 20, 2024 3:19 pm PDT by
Microsoft is going all in on AI, today introducing a series of Copilot+ PCs that have AI-focused hardware. The new Surface Pro is one of the first Copilot+ PCs, equipped with Qualcomm's Arm-based Snapdragon X Elite processor. Microsoft is already pitting the Surface Pro against Apple's M3 MacBook Air, and in marketing materials, claims that the Surface Pro has superior processing power and...
iPhone 16 Camera Lozenge 2 Perspective

iPhone 16 Lineup Rumored to Come in These Two New Colors

Sunday May 19, 2024 11:08 am PDT by
Apple analyst Ming-Chi Kuo today outlined his expectations for the iPhone 16 lineup's color options, revealing that two new colors should replace two of the existing shades. Kuo outlined his expectations in a post on X (formerly Twitter) earlier today. He believes that the iPhone 16 Pro and iPhone 16 Pro Max will be available in black, white or silver, gray or "Natural Titanium," and rose....