How to Use Tags to Organize Files and Folders in macOS

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In macOS, tags provide you with an alternative way to organize your files and folders, and can make items in Finder easier to locate. To tag a file in Finder, simply right-click (or Ctrl-click) it and select one of the colored tags in the dropdown menu.


Alternatively, click on Tags... in the same dropdown menu, type in a custom name for a tag, press Enter, and a new tag will be created automatically, ready to be applied again from the dropdown.

How to Customize Tags and Search for Tagged Items

You can customize which tags appear in the dropdown menu by clicking Preferences... in the Finder menu bar, selecting the Tags tab, and dragging your favorite tags to the area at the bottom of the pane.


You can also create new tags and remove unused ones using the + and - buttons, right-click tags to rename them or change their color, and tick the checkboxes next to them to select which ones appear in the Finder sidebar, because that's where tags show their true worth.


For instance, click a tag in the Finder sidebar, and all the files and folders assigned with that tag will appear in the Finder window, regardless of where they're located on your Mac. You can also search for a tag by entering the tag color or name in Finder's search field, then selecting a tag from the suggestions.

How to Tag Open Files You're Working On

Don't forget, in many macOS applications you can tag the open file you're actively working on. Simply click the arrow next to the document name in the title bar, click in the Tags field and enter a new tag, or select one from the dropdown list.


Similarly, you can also tag new files when you save them. Just select File -> Save from the application's menu bar, and in the Save dialog, click inside the Tags field and enter a new tag, or select one from the list.


Finally, if you don't have a Finder window open, you might find it more convenient to consult Siri to locate all the files that you've assigned a particular tag.


Click the Siri icon in your Mac's menu bar or press Command-Space, then say something like: "Find files with a purple tag." Siri should deliver your results including an option at the bottom to open the tagged files in a Finder window.

Top Rated Comments

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Avatar
29 months ago
I really can’t get into tags. I wish they hadn’t replaced the old labels with them, they were way more helpful I reckon.
(I appreciate the tips though, thanks!)
Score: 7 Votes (Like | Disagree)
Avatar
29 months ago

Can you search tags with complex criteria? Example: red or blue tag, and green tag, but no yellow tag, image file, with “project” in the name.

Yes.

Can you nest tags under other tags like in evernote?

I don't believe so. Nor am I sure that kind of complexity would be a good idea.
[doublepost=1523482212][/doublepost]

What’s lacking is tag support in Mail. Tags in the file system are fantastic, but it would be so much more valuable if we could tag more than files. It gives an organizational structure beyond the folder heirarchy.

I hear MailTags works OK.



Score: 6 Votes (Like | Disagree)
Avatar
29 months ago
not mentioned in the article but helpful as well (at least for me personally)—

you can apply multiple tags to the same file.
Score: 5 Votes (Like | Disagree)
Avatar
29 months ago
Keep going with these articles. They might be simple things, but sometimes it's good to be reminded about something that you've forgotten about.

Case in point, my file system is a disaster at the moment. And a few tags will be helpful until I get around to sorting it out.
Score: 4 Votes (Like | Disagree)
Avatar
29 months ago
Back in the good ole days when Apple actually cared about macOS, tags were labels

I rather preferred it that way.
Score: 3 Votes (Like | Disagree)
Avatar
29 months ago

Back in the good ole days when Apple actually cared about macOS, tags were labels

I rather preferred it that way.

Absolutely. Remember the good old days ...


... and:
Score: 2 Votes (Like | Disagree)

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